Give your community instant answers — 24/7.
Add an HOA chatbot on your website that is trained on your covenants, ARC rules, and forms—so residents get accurate answers immediately with citations and your inbox stays clear.
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- Fast replies with links to source documents
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Guardrails + “verify in docs” banner on every answer
- Managed service: I update it as your documents change
- Monthly reports and updates
Easy to include on your HOA website.
Cut repetitive emails 30–60% and speed up replies
Boards juggle the same questions—dues, ARC approvals, parking, rentals.
Your bot handles the repeats and points residents to the right clause or form.
Fewer tickets
Deflect common questions with clear, linked answers.
Happier Residents
Fast, consistent answers reduce frustration.
Clear citations
Each answer points to the governing clause or form.
See how answers look
Answers will only pull from approved documentation and answers can be monitored and customized. Examples include ARC Requests & Guidelines, Dues, Payment Methods & Late Fees, Parking, Rentals, Pets, Violations, Common Area Hours and more.
Q: What’s the process for ARC approvals?
Answer: Submit the ARC form before work begins. Typical review: 14 days. Include paint chips or drawings if applicable. Verify in documents Source: CC&Rs §4.3 · ARC Form (PDF)
Q: When are dues due and how do I pay?
Answer: Annual assessments are due Jan 31. Pay online or mail a check to the management office. Late fees apply after Feb 15.Verify in documents. Source: Bylaws §7.2 · Payment Options
Question: What are rules for holiday lights?
Answer: Seasonal lights are allowed from Nov 15 to Jan 15; keep them off after 10pm. No flashing displays visible from common roads. Verify in documents Source: Rules §9.1 · Guidelines (PDF)
From your documents to reliable answers
You control what the bot can see and say. No resident logins required.
1. Gather
Bylaws, CC&Rs, rules, PDFs, forms,
and other information
2) Configure
Tone, allowed topics, safe fallbacks, citations and customization
3. Deploy
On your HOA website or
custom landing page.
Standard
$500 setup fee- Chatbot setup
- Source Pages: 10k
- Messages per month: 10k
- Support to setup on HOA website
- Monthly reports and adjustments
Premier
$1000 setup fee- Everything in standard
- Source pages: 100k
- Messages per month: 100k
Will it pay for itself?
If your team handles X questions at Y minutes each, the time adds up. Run the numbers and see the monthly savings.
You should also factor in improved satisfaction, the residents time saved and single source of information.
Example
20 questions/week × 30 min × 65% deflection
≈ 28.1 hrs saved/month at $25/hr = $703/mo.
After the $300/mo fee → $403 net monthly benefit.
Ready to stop answering the same questions?
Just a quick call to get started.
Why HOAs Should Add an AI Chatbot
Homeowners want fast answers. A chatbot delivers instant info—dues, parking, amenities, or rules—anytime.
For boards and managers, it reduces repetitive questions so you can focus on bigger priorities.
It also makes documents simple to access. Just ask, and the chatbot points to bylaws, forms, or minutes.
Chatbots fit right into your website, customized to your community’s rules and needs.
They show your HOA is modern, efficient, and responsive—making life easier for everyone.